Michael Gray - Graywolf's SEO Blog

Michael Gray - Graywolf's SEO Blog


How to Diagnose and Improve Website Crawling

Posted: 07 Oct 2010 11:00 AM PDT

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When you are reviewing a website, whether for your own projects or for a client project, one of the important areas to review is crawlability. In this post I’d like to talk about some of the ways you can look for and diagnose crawling issues.

If your important pages aren’t within 2-3 pages of linking hubs on your website, you will have problems …
The first step to diagnosing a crawling problem is to use a simple [site:example.com] search and compare how many pages you really have with how many Google thinks you have. Now, bear in mind that this number is an estimate. What you are trying to do is get a rough estimate of how many pages Google knows about, as Matt Cutts recently discussed in a Webmaster Central Video:

Click here to view the embedded video.

If you have several hundred or thousand pages but Google only shows 100, then you have a problem. Depending on how large the site is, anywhere from 10-30% accuracy would be a good rule of thumb.

The second thing you would want to look at would be Webmaster Central. If you submit a sitemap, Google tells you how many URLs you submitted and how many are in the index. The closer those numbers are, the better. Don’t worry if it’s not a 100% match because sometimes you include pages in your sitemap that get blocked at the page level with a robots meta tag. At this point, you are just concerned with gross numbers.

Sitemap Statistics

If things are radically out of whack, you can download a table of pages in the index from webmaster central and diagnose on a page by page level to see what is or or isn’t in the index.

Next, you want to try and do a full crawl of the website using something like Xenu. While it’s usually used to check for broken links, in the process it does crawl the website. If you have a large website, you are going to want to limit the crawling.

Another product that I like to use is Website Auditor. One of the interesting things about using Website Auditor is that you can specify crawling depth, which is  how deep you want a crawl to go. Start at the homepage and go only one level. Run it again, this time with 2 levels, then 3. Additionally use your Webmaster Central report on most linked pages (think of them as link hubs). If your important pages aren’t within 2-3 pages of linking hubs on your website, you will have problems. IMHO it’s more important than ever to cultivate deep linking and to use that deep linking to spread your link equity, inbound trust, and authority wisely around your website.

In recent years Google has done away with the term/classification “supplemental index.” IMHO this was more of a public relations move, as they just grew tired of hearing from people who were upset that any part of their site was in the supplemental index–but I digress. There are certain parts of your website that aren’t as important as others or, as in the case of say a privacy policy, are important to people but not for rankings. To help you understand what pages Google thinks are important, you need to look at last crawl date in the Google Cache.

Pages that have the most links are going to get crawled more frequently. Pages that have the most trust and authority are going to get crawled most often. Pages that are linked to from those linking hubs, or trusted and authoritative hubs, will get crawled next most frequently. At each step away from the linking hubs, or authority points, crawl frequency will decrease–think of it like a classic pagerank model.

Ideally, what you want to do is get a sample of pages from different levels and determine their crawl frequency rates. Programs like Website Auditor will do this for you; however, you are probably very likely to trip up the Google automated query blocker, which means that, if you are going to use it, you’ll have to have someone sit there and do captcha’s for a few hours. A secondary method is to use an outsourcing service (I use ODesk) and have them do it for you. Send them several hundred URLs in a spreadsheet and explain to them how to check the cache date and enter it in the spreadsheet. You should do some spot checking when it comes back and try to find a handful of people you can trust. Use them on a regular basis.

So how do you know you’re in trouble? Do your important pages have crawl dates older than 60 days? Are there entire sections that you think are important that aren’t getting crawled as frequently as you want?

If you find that the site you are working on has crawling issues, look for ways to flatten out the site hierarchy. I talked about this in How do You Archive Posts on a High Volume Website. Look at your pages that are linking hubs: are you using them wisely by interlinking to other content? I talked about this in How to Silo Your Website: The Content and breadcrumbs are another key tactic for interlinking. Look into ways to rotate some of that older content onto your homepage (see how to make your homepage more dynamic). Lastly, look for ways to better use your link equity by performing a content audit and killing/removing/updating old, outdated, or unimportant sections.

So what are the takeaways from this post:

  • Take a quick estimate of how well crawled your site is
  • Look at the pages in the index using webmaster central
  • Identify link hubs on your website
  • Try test crawling to different depths
  • Check cache dates across a section of URLs for your website
  • Identify trouble spots, flatten site architecture, improve interlinking, and trim down unimportant pages/sections

This post originally came from Michael Gray who is an SEO Consultant. Be sure not to miss the Thesis WordPress Theme review.

How to Diagnose and Improve Website Crawling

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Michael Gray - Graywolf's SEO Blog

Michael Gray - Graywolf's SEO Blog


Shoeboxed.com Review – Receipt Scanning & Business Card Scanning

Posted: 05 Oct 2010 08:09 AM PDT

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The following is a review of Shoeboxed.com, a receipt scanning and business card scanning service.

receipt scanning and business card scanning … organized online … and it’s completely painless …
To be honest keeping receipts, accounting, or any book keeping work is pretty much something I hate. I can’t tell you how many times I’d be talking with the accountant, she’d ask for some receipt I wouldn’t have, and I’d have to go digging for it. I was talking with my friend Merrick at PRLeap earlier this year, and he mentioned a service he was using to scan receipts and then organize the receipts online. I gave it a try and liked the service and eventually got around to writing up this review.

Here’s the way Shoeboxed works: they send you two envelopes in the mail, you put your receipts in the envelopes, and you send them to Shoeboxed. About a week or so later you get an email. Your scanned receipts are now organized and available online.  They are organized/broken down by store, purchase category, and credit card. Need a copy of a receipt? No problem. Just log in, search by the amount, and you can print out a copy on the spot.

One of the best things about about Shoeboxed is that it’s painless to use. I just put my receipts in the envelope every day and mail it in at the end of the month. I also have a rule in my inbox that forwards incoming receipts to a secret email address and it goes right into my account. I can also use my iphone to take a picture of a bill and email it in … in a few seconds, my receipts are organized online.

They have a few different plan options. If you are only going to use an iphone, it’s free. If you want to mail in receipts, it starts at $9.95 and goes up to 49.95 a month. The more receipts you need to send the higher the cost. If you want the physical copies back you’ll need to be at the “classic level” or $19.95 a month (that’s what I use).

Two of the other services that they offer are business card scanning and document scanning. Include  important documents and business cards in your envelope and they are scanned and in your account. It’s all pretty painless.

While this is a great service there are some questions you should be asking yourself. I contacted Shoeboxed and spoke with Sonny Byrd who was actually happy to answer these questions:

I’m sending you a lot of confidential information such as complete name, address, social security number, credit card numbers and so on. What sort of precautions are you taking to make sure my information isn’t used inappropriately, or that I don’t become a victim of of identity theft.

This is not actually quite accurate. Receipts by law cannot contain credit card numbers (other than the last four digits which is not a confidentiality threat) or social security numbers. Receipts do not contain addresses other than that of the vendor. Bills, invoices, and statements may have more detailed personal information, and fortunately we are completely equipped to protect our users from data loss or theft. We use the exact same SSL encryption practices as online banks and medical information providers. We are also a TrustE certified site. We protect your physical hard copy documents very intensely when they are in our possession. Our state-of-the-art operations facility is tightly held under lock and key including 24/7 video surveillance and secure key card access. All of our employees are rigorously trained and vetted including undergoing full criminal background checks. We are proud to have a long track record of keeping our users’ data secure and will continue to do so.

What are some tips you can give people to make sure they are getting the most out your service?

Be sure that you keep up with your usage! It’s easy to send in an envelope or two, or use Shoeboxed Mobile for a couple of business trips, then let your paper clutter go back into disarray. Just be diligent with your usage, and be sure to keep the submissions coming into your Shoeboxed account. That way you’ll always be safe and sound for your taxes, bookkeeping, and in case of IRS audit.

Every company has customers who find uses for their products they never would have thought of. Have you had that happen yet, and can you share it with us.

Sure! While Shoeboxed is known for processing receipts and business cards, you can actually send virtually any paper document in to us for processing to your account. This opens us up to receiving a lot of very unusual things. We have had users sending photographs to us, mathematical papers, and have even received the occasional sock!

Thanks Sonny.

I’ve been a Shoeboxed customer since March and love the service. For $20 a month I get receipt scanning, receipt organizing, business card scanning and document scanning, with almost zero extra effort. I can 100% recommend them as a service I use. You can give them a try with a free introduction. I think you’ll find it’s an extremely helpful service that lets you get on with the more important tasks in your life.
Creative Commons License photo credit: Carly & Art

This post originally came from Michael Gray who is an SEO Consultant. Be sure not to miss the Thesis WordPress Theme review.

Shoeboxed.com Review – Receipt Scanning & Business Card Scanning

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Kongtechnology.com

Kongtechnology.com


Google New: So What’s Really New At Google?

Posted: 03 Oct 2010 10:50 AM PDT

These days, with so many new features, software, browsers, plug-ins, and whatnots, coming out of the Mountain View, California company, how does one keep up with the relentless outpouring of new stuff from Google?
Easy! **With triumphant music blaring in the background!**
Introducing the new Google New!
Google New is a one-stop page to help us keep track of all the latest Google technology streaming out from all of Google’s blogs and services in the internet.

Google New logo

Ok, Let’s surf over there now and see what’s new!
Click on Google New (http:/www.google.com/newproducts/) to open it in a new window.
If you’re reading this article in Oct 2010, let us try and find the piece (NOT the video at the top!) on the new Google Instant which came out in Sept 2010. Can’t find it on the first page? Too many feature updates and what-have-yous in the way? You get the idea?

Google is a big company which is coming out with lot of updates and new features to existing programs and services. In the space of less than a month, it has already came out with lots of new stuff; some are big – like Google Instant, but many are not so well known, like those you see on the page. Which is why this Google New is handy and for keeps, as I often have to find out about Google’s new stuff from other blogs and new sites. With this, I can check back every now and then for the new stuff. This one-stop page is something like Google Accounts’ (https://www.google.com/accounts/) page, where you can keep track of all the Google services you had ever signed up for (under the same email address).

While we’re still on the subject of Google, also check out these Google pages:

Google Image Labeler (http://images.google.com/imagelabeler/)
This is like a game where you can have fun labeling images with a random internet partner selected by Google. Only catch is, while you’re having fun, you are also working for Google for free labeling all the images found by its search engine. This is Google’s bright idea to label all the images found by its search engine without paying any interns for the job. They found lots of people willing to work for free – one of which is YOU, of course! :)

Me? At the very least, Monkey#99 work for peanuts, so I refuse to hang around there any longer than necessary. :/
So I digressed. But from a management point of view, this is so much better than crowdsourcing, as you don’t even get paid peanuts. From a worker’s point of view, this is fun; which was what you had had, if you had tried out the game. :D

Very Short Review: Addictive, but you may end up feeling lower than a monkey – for not even getting peanuts for your effort.

Google Pacman (http://www.google.com/pacman/)
First seen on Google’s search page on May 22, 2010, which was Pacman’s 30th anniversary. AFAIK, this is the first playable search page ever. And it delighted bored lunch time surfers everywhere for 3-5 days before it disappeared from the web; but later, it has been given its own page due to threats of anarchy from disappointed office workers. If you had played it and missed it, now you know where to find it again.
Tip: Set this as your homepage instead of the default Google search page for the nostalgia, OR to surprise your grandma*. -_-
Very Short Review: Nowhere near as good as the original; but will do for a little lunch break distraction. ;)

Google Labs (http://www.googlelabs.com/)
Here you can check out Google’s latest ideas and technologies, fresh from the lab. So many things to play with, if you have the time.

Until the next article, have fun! :)

*Be close at hand to perform CPR if needed. -_-

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Michael Gray - Graywolf's SEO Blog

Michael Gray - Graywolf's SEO Blog


Thanks to This Month’s Sponsors September 2010

Posted: 30 Sep 2010 08:15 AM PDT

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I’d like to say thanks to the people who sponsored the blog this month, without them there wouldn’t be regular posts here.

Text Link Ads – New customers can get $100 in free text links.

CrazyEgg.com – Supplement your analytics with action information from click tracking heat maps.

BOTW.org – Get a premier listing in the internet’s oldest directory.

Ezilon.com Regional Directory – Check to see if your website is listed!

Content Customs – Unique and high quality SEO writing services, providing webmasters with hundreds of SEO articles per week

Interested in seeing your message here? There are banner and RSS advertising options available find out more information. Be sure to check out our new Sponsored post option.

Here’s a list of some other programs and products I reccomend

Thesis Theme for WordPress – Hands down the best theme on the market right now, read my Thesis Theme for WordPress Review.

Scribe SEO – Improve your blog posts with this easy to use built in tool, read my Scribe SEO Review.

KnowEm – Protect your brand, product or company name with a continually growing list of social media sites, read an Interview with Michael Streko.

TigerTech – Great Web Hosting service at a great price, read my Tiger Tech Review.
Creative Commons License photo credit: @ LaRsNoW @

This post originally came from Michael Gray who is an SEO Consultant. Be sure not to miss the Thesis WordPress Theme review.

Thanks to This Month’s Sponsors September 2010

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  3. Ezilon.com Regional Directory - Check to see if your website is listed!
  4. Page1Hosting - Class C IP Hosting starting at $2.99.
  5. Directory Journal - List your website in our growing web directory today.
  6. Content Customs - Unique and high quality SEO writing services, providing webmasters with hundreds of SEO articles per week
  7. Majestic SEO - Competitive back link intellegence for SEO Analysis
  8. Glass Whiteboards - For a professional durable white board with no ghosting, streaking or marker stains, see my Glass Whiteboard Review
  9. Need an SEO Audit for your website, look at my SEO Consulting Services
  10. KnowEm - Protect your brand, product or company name with a continually growing list of social media sites.
  11. Scribe SEO Review find out how to better optimize your wordpress posts.
  12. TigerTech - Great Web Hosting service at a great price.

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